Automation
A Workflow Application eliminates too much manual effort, double entry and automates system to system talk thus saving time. With A Workflow Application the lines of communication become automated, transparent and always open.
Continuity
A Workflow Application allows for instant notification of events within a workflow to one or many users. Within a Workflow Application, events can trigger an email message or notification to be sent to another user or users with data entered into a Workflow Application form or simply a message telling them that an event has occurred. You can see at what stage a workflow instance is at and what everyone's roles and responsibilities are. This allows for a faster response to staff, customers or partners.
Centralization
Many or some business processes are contained within Workflow Applications, so you don't need to spend time switching to and from different applications. A Workflow Application also provides a common point of entry to information in existing legacy applications thus providing a platform for Business Process Integration. Centralization is further increased by Workflow Application reporting. Workflow Application reports allow you to analyze data in real time thus providing faster and better decision-making. Reporting also gives you the ability to e-mail or import reports into backend ERP systems like SAP, any RDBMS etc.
Efficiency
A Workflow Application's searching functionality saves time when looking for information. To avoid two people changing the same information at the same time, A Workflow Application locks data when you access it. A Workflow Application checks inputs against a set of possible answers or rules. This ensures that all information in the system is correct and meaningful thus reducing errors. A Workflow Application's approval feature allows other members to approve information before it progresses, ensuring management or client approval is not bypassed.
Lucidity
A Workflow Application gives a real-time view of the whole process: where you are, what events took place, what you and others are supposed to do, how to do something and who is working on other steps in the process. Further clarity is provided as you are able to view a task list of prioritized items awaiting your input, leading to faster response times and promoting better time management.
Economization
There are many cost advantages to deploying a Workflow Application Solution. On one Intranet homepage you can view all Workflow Applications implemented across the company thus saving on the cost or purchasing and maintaining separate systems or logging onto different systems different user ID’s.
Reach
A Workflow Application is either client or web based, allow you to involve your staff, clients and alliance partners wherever they may be. If web-based, a Workflow Application supports the involvement of staff, clients and partners in your workflow regardless of location. This allows clients to see status reports in real time instead of having to call you. Not only does this your provide clients w
Adaptability
Change is inevitable in business and a key requirement when purchasing a workflow product how well it adapts to process change. Workflow Application should be easily modifiable if required to suit your evolving business needs while preserving existing data.
Traceability
The difficulty with relying on traditional systems is that while they provide users a way of completing their tasks they do not ensure the tasks are accomplished. A Workflow Application uses task lists and escalation rules so things that need to be done always get done. Through Audit Trails and Performance Reporting, a Workflow Application can identify inefficiencies in workflows as well as who is missing deadlines, who has a low throughput and where the bottlenecks are. Finally a Workflow Application shows you who created, updated, deleted and approved information.
Extensibility
A Workflow Application allows you to extend the business processes by allowing you to create add-ons to meet your ever changing business requirements.
Standardisation
A final benefit of A Workflow Application is it allows you to create applications where users are guided through processes thus adhering to company policy and procedure. |
